Job Description

Job Description

Job Description

Position Overview: The editorial assistant at The Sun magazine serves as a vital link between the editorial team, contributors, and our readers. This part-time employee role supports the magazine's print and digital content production while managing essential administrative tasks that keep our publication running smoothly. The ideal candidate will have excellent organizational skills, an eye for detail, technical proficiency with digital publishing tools, and a passion for literary publishing.

Employment Details:

• Position Type: Part-time employee, 80 hours monthly
• Pay Rate: $25/hour
• Location: Remote
• Schedule: Flexible hours with availability requirements for weekly team meetings
• Reports To: Editorial Director
• Start Date: June 1, 2025
• Application Deadline: May 10, 2025

Benefits:

• Paid Time Off: 5 personal days annually for vacation or sick leave
• Paid Holidays: 10 paid holidays per year
• Professional Development: $1,000 annual allowance for relevant courses, conferences, or training
• Mentorship Program: Dedicated mentoring from editorial staff
• Growth Opportunity: Potential for transition to full-time employment

Primary Responsibilities:

Content Management

• Process print-issue articles monthly for load-in using Continuum CMS
• Publish digital-only articles with simple multimedia processing
• Organize Adobe InCopy files and high-resolution images for print production

Editorial Support

• Track deadlines and manage follow-ups
• Prepare meeting agendas, take notes, distribute summaries, and follow up on action items
• Develop production schedules and manage editorial calendar across print and digital channels

Contributor Management

• Manage relationships with monthly contributors
• Solicit, edit, and secure approval for contributor biographies
• Monitor payment workflows and file finalized contracts
• Coordinate submission calls and track submission statistics

Community Engagement

• Review, select, and edit letters to the editor for publication
• Create and publish posts across social media platforms
• Develop promotional content for current issues and archives

Digital Distribution

• Create and manage email newsletters
• Track web and social media performance
• Create monthly analytics reports and make recommendations based on trends

Volunteer Coordination

• Recruit and onboard volunteer manuscript readers
• Maintain assessment guidelines and monitor manuscript assignments
• Track volunteer activity and coordinate regular check-ins

Qualifications:

Required Qualifications

• Bachelor's degree in English, Journalism, Communications, or related field
• Excellent writing and editing skills
• Strong organizational abilities and attention to detail
• Experience with content management systems
• Proficiency with Microsoft Office suite and SharePoint
• Demonstrated ability to meet deadlines and manage multiple projects simultaneously
• Strong interpersonal skills for effective contributor and volunteer management

Preferred Qualifications

• 1-2 years of experience in publishing, literary magazines, or editorial work
• Experience with the Adobe Creative Suite, particularly InCopy/InDesign
• Familiarity with email marketing platforms
• Knowledge of social media best practices
• Experience with data analysis and reporting
• Interest in contemporary literature and literary publishing

Technical Requirements:

• Reliable high-speed internet connection
• Personal computer with up-to-date operating system
• Ability to install and use required software
• Availability for occasional video meetings during standard business hours

Schedule Flexibility:

• Work can be performed at times that best suit your productivity
• Core availability required for weekly team meetings
• Monthly hours can be distributed according to your preference with approval

The Sun offers a creative environment collaborating with talented writers and editors, professional growth opportunities with mentorship from the editorial staff, work-life balance through remote work with flexible scheduling, and an inclusive culture that celebrates diverse perspectives. We are committed to creating an inclusive workplace that welcomes qualified applicants regardless of race, religion, sexual orientation, gender identity or expression, national origin, age, disability status, genetic information, protected veteran status, or any characteristic protected by law.

The Sun is an independent magazine that illuminates human connection in radically intimate, socially conscious writing and photography. Each month’s issue is a composition of one long-form interview, personal essays, photographs, poetry, and fiction. The editorial office is based in Chapel Hill, North Carolina, where The Sun was founded in 1974. The nonprofit magazine runs with no advertising thanks to the support of more than 40,000 subscribers and donors.

Company Description

The Sun is an independent magazine that illuminates human connection in radically intimate, socially conscious writing and photography. Each month’s issue is a composition of one long-form interview, personal essays, photographs, poetry, and fiction. The editorial office is based in Chapel Hill, North Carolina, where The Sun was founded in 1974. The nonprofit magazine runs with no advertising thanks to the support of more than 40,000 subscribers and donors.

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