Job Description

Job Description

Our client, a leader in commercial real estate, is seeking a Real Estate Services Coordinator to support day-to-day operations in a high-functioning property management office in Pittsburgh, PA . This is a full-time, onsite position operating Monday-Friday 8:00am-5:00pm . This position starts as a 1-month contract to hire opportunity with the potential to extend and pays $20-21.50 per hour based on experience. The ideal candidate is an organized, professional, and service-oriented individual who enjoys varied administrative responsibilities and interacting with tenants. This position is well-suited for someone with strong communication skills, experience with invoice coding, and a proactive approach to office coordination. The team values reliability, a positive attitude, and the ability to manage daily tasks with professionalism and attention to detail.

Key Responsibilities

• Answer and route incoming phone calls with professionalism and courtesy
• Field tenant requests and ensure timely communication and follow-up
• Code invoices accurately and maintain filing systems
• Pick up and distribute daily mail; draft and circulate memos
• Support general office administration and assist team members with routine tasks
• Communicate effectively via email and contribute to a smooth office workflow

Qualifications

• High School Diploma or equivalent required
• A few years of relevant administrative or office experience preferred
• Strong phone etiquette and interpersonal skills
• Proficient with basic email platforms and familiar with Microsoft Excel
• Organized, dependable, and detail-oriented
• Able to work independently in a small team setting

Nice to Have

• Working knowledge of Excel for simple data tracking or reporting
• Upbeat and positive attitude; enjoys working in a team-oriented environment
• Interest or experience in real estate or property management

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