Job Description

We are seeking a proactive, highly organized, and resourceful Office Manager to oversee the smooth operation of our office and ensure a productive, professional, and positive work environment. This role combines administrative excellence with hands-on support across recruiting, facilities management, documentation, and employee engagement.

The Office Manager will act as the central point of contact for all office operations, third-party vendors, and internal needs, ensuring our team has everything required to perform at their best.

Office Operations & Administration

• Maintain day-to-day office operations, ensuring the workspace is organized, safe, and efficient.
• Serve as the first point of contact for staff regarding office needs, supplies, or issues.
• Coordinate office repairs, maintenance, and vendor visits as needed.
• Oversee office supplies ordering, inventory management, and restocking (including kitchen and bathroom areas).
• Manage company calendar for key office activities and deadlines.

Vendor & Account Management

• Manage relationships with all third-party vendors (cleaning services, IT support, office equipment, etc.).
• Own and oversee all office-related accounts, contracts, and renewals.

Recruiting & Onboarding Support

• Partner with HR/leadership to support recruiting efforts, including job postings, candidate coordination, and scheduling interviews.
• Assist with new hire onboarding logistics (desk setup, accounts, welcome kits, paperwork, etc.).

Events & Culture

• Assist in planning and executing company events, meetings, and team-building activities (in-office and offsite).
• Coordinate logistics for visitors and company-wide gatherings.
• Support initiatives to strengthen office culture and employee engagement.

• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently, take initiative, and manage multiple priorities.
• Proficiency with office software (Microsoft Office, Google Workspace, or similar tools).
• Experience with vendor management, contracts, or recruiting is a plus.

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