Job Description

About the Role

If you’re the kind of person who thrives on variety, loves solving problems on the fly, and enjoys supporting people who expect (and appreciate) excellence - this role is for you.

This is not your typical administrative position. You’ll act as the connective tissue of a small, fast-paced private office that supports high-net-worth individuals and their diverse family ventures.

We’re looking for someone who anticipates needs, handles the unexpected with grace, and enjoys juggling a little bit of everything - from executive-level projects to hands-on operational tasks.

What You’ll Do

• Be the go-to person; manage phones, emails, visitors, and correspondence with warmth and professionalism.
• Keep everything organized; maintain spreadsheets, reports, and documents across multiple businesses and family interests.
• Support ongoing projects; assist with timelines, vendor follow-up, and progress tracking to ensure initiatives stay on course.
• Operate with white-glove service; anticipate the needs of executives and family members, and deliver with discretion and excellence.
• Be the hub of operations; handle scheduling, event planning, and coordination between office staff, property managers, and estate personnel.
• Jump in wherever needed; from IT coordination to assembling reports, creating presentations, or tackling unique one-off requests.
• Handle the details that make a difference; errands, mail, office supplies, vendor coordination, and maintaining a welcoming office environment.

Who You Are

• You have an EA’s mindset; proactive, anticipatory, detail-oriented, and calm under pressure.
• You’re resourceful and curious; if given a quarter of the puzzle, you’ll find the missing pieces and put it together.
• You’re adaptable; comfortable switching gears between executive support, operations, and personal errands without missing a beat.
• You value discretion and professionalism and can navigate a high-expectation environment with ease.
• You have strong technical skills; confident in Microsoft Office Suite and Google Workspace; able to create polished documents, spreadsheets, and presentations.
• You enjoy making life easier for others and take pride in delivering thoughtful, quality results.

Benefits & Compensation

• Pay: $70,000 - $80,000/annually depending on years of experience
• Discretionary annual bonus
• Boost your financial future with a 401(k) plan. Once you're fully vested, you become fully entitled to the employer's contributions, reaching up to 6%
• Celebrate holidays and your personal days with paid time off starting at 3 weeks per year, paid holidays, as well as sick time
• Competitive medical, dental, and vision insurance
• Enjoy work perks such as free snacks, a business casual dress code, work from home each Friday and more!

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