Job Description

Job Title: Administrative Assistant

Location: Ankeny, IA 50023

Job Duration: 12 months (possible extension)

Job Type: Contract

Shift : First shift position, hours are 7:00am – 4:00pm (some flexibility in the exact start time)

Hybrid position: 3 days onsite/ 2 days remote each week

Pay Rate: Hourly (W2 – SGS Payroll)

Job Description:

The Administrative Assistant will provide essential administrative support to the client, with a focus on travel coordination, meeting logistics, and light project-related paperwork. This role is ideal for someone who is detail-oriented, organized, and enjoys supporting a dynamic engineering environment.

Job Responsibilities:

- Travel Coordination: Arrange domestic and international travel for team members, including flights, lodging, transportation, and itineraries.

- Meeting Support: Schedule and coordinate meetings, prepare agendas, and ensure meeting logistics are in place.

- Expense Reporting: Assist with compiling and submitting travel and expense reports in accordance with company policy.

- Administrative Support for Project Activities: Handle routine forms, assist with routing documents for signatures, and help track basic project-related tasks.

- Calendar Management: Help manage calendars for team leaders, ensuring alignment across key meetings and deadlines.

- General Administrative Tasks: Order supplies, manage shared team resources, and assist with onboarding logistics for new team members.

Skill Set Requirements:

- Experience using Microsoft office tools (Outlook, Word, Excel, and Teams in particular)

- Looking for 1-3 years of experience in an administrative role

- Must have good written and verbal communication skills

- Must have good attention to detail

- Must have experience with calendar management

- Must have experience with handling travel arrangements

- Must be organized

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