Job Description

Job Description

Job Description

About Us

Para la Naturaleza is a leading nonprofit environmental conservation organization based in Puerto Rico. We are dedicated to preserving Puerto Rico's natural resources through impactful initiatives, advocacy, and community engagement. We are currently seeking a highly motivated and detail-oriented Executive Administrative Assistant to support our President. This is a key role within the organization, providing high-level administrative support to ensure the smooth and effective execution of executive responsibilities.

Position Summary

The Executive Administrative Assistant will manage the President’s calendar, coordinate travel and meetings, prepare documents, track projects, and handle sensitive communications. The ideal candidate is exceptionally organized, professional, and discreet, with strong interpersonal and communication skills. This role also oversees the Special Visits and Courier Assistant.

Key Responsibilities

• Provide comprehensive administrative support to the President

• Manage and coordinate executive calendars and travel arrangements

• Schedule and organize internal and external meetings and events

• Prepare agendas, take meeting minutes, and draft communications and reports

• Monitor and track special projects and deadlines

• Supervise administrative support staff

• Maintain confidentiality and exercise sound judgment in handling sensitive information

• Contribute to the overall efficiency of the Executive Office

• Collaborate across departments to support organizational initiatives

• Assist in field operations as needed, including work in open or mountainous areas

Qualifications

• Bachelor’s degree in Business Administration, Communications, Humanities, or a related field from an accredited college or university

• 3–4 years of experience in a similar executive administrative role

• At least 1 year of supervision experience

• Proven experience managing executive-level calendars and logistics

• Skilled in meeting coordination, materials preparation, and minute-taking

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, internet research tools, and preferably Mac OS

• Fully bilingual: Fluent in English and Spanish (spoken and written)

• Excellent interpersonal, communication, negotiation, and conflict-resolution skills

• Ability to handle confidential information with discretion

• Flexible schedule, including availability to work evenings, weekends, holidays, and to travel within and outside Puerto Rico as needed

• Valid Puerto Rico driver’s license

Important: Only online, complete applications submitted through the following link will be considered:

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If you need any assistance, please contact us via the following email: [email protected]

We are an Equal Opportunity Employer

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