Events Assistant Job at Hawthorne Lane, Washington DC

K0RJVWp5QktTcVdPb203UytQaVpCVi9NR1E9PQ==
  • Hawthorne Lane
  • Washington DC

Job Description

Job Description

Join this DC think tank as an Events Assistant and help bring engaging, high-quality events to life. You’ll plan and execute a variety of events, from virtual webinars to in-person conferences, networking sessions, and social experiences. This role requires excellent project management, strong communication with internal teams and external vendors, and attention to detail in budgeting, design, and post-event reporting. If you are someone able to juggle multiple projects at once with exceptional professional cadence, please apply today!

Key Responsibilities:

  • Plan, organize, and execute a variety of events locally and nationwide, including virtual, in-person, and hybrid formats.
  • Manage all communication efforts with internal departments reviewing budgetary guidelines, marketing materials for promotion, and pre and post surveys as well as external vendor communication and outreach.
  • Maintain and update the events calendar.
  • Assure day-of logistics operate smoothly and successfully, including occasional travel to event host locations.
  • Oversee all parts of event registration such as making distribution lists and producing confirmations and reminders for attendees. Track reporting details following event organization.
  • Assist in the coordination of event logistics including design, catering, signage and materials.
  • Research new event venues and establish relationships with vendors.
  • Offer administrative support through scheduling meetings, sending internal communications, shipping, and invoice and payment processing.
  • Provide a unique lens on event logistics and audit processes to assure the highest efficiency and creativity.

Why You’ll Love Working Here:

  • Highly academic, well-established team of achieving professionals.
  • Metro accessible office location.
  • Opportunity for career advancement within the events and development space in a highly regarded institution.

What We’re Looking For:

  • Bachelors in hand. You have at least six months to a year of experience working within event organization, project management or strong internships and can execute multiple short- and long-term projects efficiently.
  • Consistent. You are highly organized and reliable in meeting deadlines and executing tasks.
  • Professional demeanor. You have excellent written and verbal communication skills.
  • Proactive. You take initiative in fast-paced environments and adapt quickly when needed.
  • Tech-savvy. You know the ins and outs of Microsoft Office Suite and have experience working with event software.
  • Professional. You provide exceptional customer service, work well with a team, and always treat others with respect.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Tags

Temporary work, Internship, Work at office,

Similar Jobs

Kforce Inc

Graphic Designer and Illustrator Job at Kforce Inc

Responsibilities Kforce has a client in Boston, MA that is seeking a Graphic Designer and Illustrator. Responsibilities:Designing and refining layouts, illustrations, and graphics for the development of the Priorities Report 2026 initiativeIterating on designs based on... 

Johnson Controls

HVAC Truck Based Service Manager Job at Johnson Controls

 ...What you will do ? ? Responsible for Service customer account leadership, including...  ...profitability and productivity of the team. Manages customer relationship development and...  ...training or equivalent experience in the HVAC or building controls industry.?... 

The Whiting-Turner Contracting Company

Construction Intern Job at The Whiting-Turner Contracting Company

Job Description This job posting includes applications for candidates who were met at SoVA recruiting events from Spring 2025. These candidates were either: Interested in Summer 2025 internship, but it was full, but seem like a good fit Interested in...

Binding Minds

Travel Nurse RN - ED - Emergency Department Job at Binding Minds

 ...Job Description Binding Minds is seeking a travel nurse RN ED - Emergency Department for a travel nursing job in Monroe, Georgia....  ...process/model that covers all healthcare (Nursing, Healthcare Techs, Allied, Finance & Billing) and Healthcare IT roles. We recruit... 

The HT Group

Office Manager Job at The HT Group

The HT Group has a corporate services client in Austin, TX looking for an Office Manager who is resourceful, detail-oriented, and proactive to oversee day-to-day office operations and provide project support during a leave coverage period. This person will play a key...