Job Description

Event Planning Assistant

Are you passionate about local food systems, sustainable agriculture, community building, and event planning? Are you interested in creating impactful events that bring together Utah's agricultural producers, food and ag organizations, small businesses and community members? Looking for hybrid part time work with flexible hours and getting to travel around Utah? Read on!

This position supports event planning for Utah's Transition to Organic Partnership Program (TOPP) within USU Extension. TOPP works to expand and connect organic producers in Utah by building community and offering technical assistance through field days, farm tours, workshops, and webinars. The Event Planning Assistant will work with the Organic Outreach Coordinator to plan, coordinate, and deliver up to 20 events and webinars before the program concludes in September 2026.

We're looking for someone organized, detail-oriented, adaptable, and familiar with event planning, community building, local food systems, and sustainable agriculture. This hybrid role includes remote planning, occasional in-person meetings, and travel for events. Flexibility to work some evenings, weekends, and occasional overnight trips (1-2 per month) is required. Workload will vary, with heavier hours during events and lighter weeks in between, scheduled well in advance. Ideal candidate would live in the Salt Lake City area or be willing to commute regularly, and be able to start in October 2025.

Responsibilities:

• Meet with and report to the Organic Outreach Coordinator weekly
• Assist with planning, coordinating, and executing events from start to finish
• Manage event timelines, checklists, and task tracking
• Support in event location planning including communication with venues, catering, and equipment rentals
• Create and monitor registration and manage attendee communication
• Help prepare event materials such as signage, name tags, and agendas
• Assist with event marketing and outreach, including copywriting and promotional materials
• Attend all events and provide on-site support during events (registration, set-up, tear-down, attendee assistance)
• Provide webinar support for online events
• Track expenses and supply needs
• Maintain accurate records, hourly tracking, and travel expenses

Qualifications:

• Prior event planning or administrative experience preferred
• Familiarity with local food systems and sustainable agricultural production is preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Good at creative problem solving in fast paced environments
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and comfort in learning new tools
• Flexibility to work occasional evenings, weekends and overnight travel for events

This position requires the employee to provide their own computer and reliable...

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law.

Utah Staffing

Job Tags

Hourly pay, Part time, Live in, Work at office, Local area, Remote work, Flexible hours, Night shift, Afternoon shift,

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