Job Description

Job Description

Job Description

We are seeking a Construction Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Key Responsibilities:

• Communication & Correspondence: Answering phones, managing emails, and relaying information to clients, vendors, and internal staff. 
• Scheduling & Coordination: Scheduling meetings, appointments, and coordinating travel arrangements for construction team members. 
• Document Management: Maintaining and organizing files, records, and documents in both digital and physical formats. 
• Project Support: Assisting with project budgeting, preparing financial documentation, invoicing contractors and suppliers, and managing project schedules. 
• Office Management: Ordering office supplies, managing inventory, and ensuring a well-stocked and organized workspace. 
• Financial Tasks: Assisting with data entry, bookkeeping, and expense tracking. 
• Customer Service: Providing information and assistance to clients, vendors, and other stakeholders. 
• Marketing Support: Assisting with social media management and other marketing-related tasks. 
• Other Administrative Tasks: Filing, scanning, record keeping, and other general administrative duties. 

Essential Skills:

• Strong communication skills: Both verbal and written, are crucial for interacting with various stakeholders. 
• Organizational skills: The ability to manage multiple tasks, prioritize effectively, and maintain organized records. 
• Proficiency in Microsoft Office Suite: Including Word, Excel, and PowerPoint. 
• Familiarity with construction terminology: This is often a preferred qualification. 
• Attention to detail: Ensuring accuracy in all tasks, especially financial and record-keeping duties. 
• Problem-solving skills: The ability to address issues and find solutions efficiently. 

Midsize company specializing in high end construction. Custom homes and residential apartment build outs.

Company Description

Midsize company specializing in high end construction. Custom homes and residential apartment build outs.

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